Self-service hour entry
Employees log start, end, breaks, and absences on the device they already use. No HR portal sign-in required.
Employee time tracking
Employee time tracking that works for the team, the manager, and payroll
EasyHours is employee time tracking software for hourly and salaried teams. Employees log their own hours, managers approve in a few clicks, and payroll gets a clean export — without forcing the team into a heavy HR suite.
- Self-service entry on mobile, web, and shared kiosk
- Manager approvals with full audit trail
- Hourly and salaried supported
- Free 30-day trial — no commitment, cancel anytime
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EasyHours
Martin
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Clocked in at --:--
14 Bishopsgate, London
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What is employee time tracking?
It's the workflow that connects what the team works to what payroll pays
Employee time tracking is the loop that runs every pay period: each employee records their own hours, a manager reviews and approves, and the approved record becomes the source for payroll, leave, and overtime.
Done well, it's invisible. Done badly, it's the thing that eats every Friday afternoon — chasing missing entries, reformatting spreadsheets, and arguing about what someone said they worked three weeks ago.
- Employees log start, end, breaks, and absence on their own device
- Managers see exceptions and approve in a queue, not in spreadsheets
- Approved hours export to payroll without manual reformatting
- Every edit is timestamped — corrections don't quietly overwrite history
- Works for hourly staff, salaried staff, field teams, and contractors
How the workflow runs
Three roles, one record, every pay period
Employee time tracking only works if the same record flows cleanly between the people who fill it in, the people who check it, and the people who pay against it. EasyHours holds the loop together.
Employees log their own hours
On a phone, the web, or a shared tablet — whichever device fits the role. Hourly staff clock in and out; salaried staff record exceptions like overtime, leave, or extra projects. Each entry is timestamped and attached to the right person.
Managers review and approve
The web admin shows a queue of submissions, missed entries, and unusual overtime. Managers approve, correct, or reject in a few clicks. Every decision is logged with timestamp, author, and reason — so payroll has a defensible record, not a verbal handover.
Payroll exports the approved hours
Approved hours export as CSV or Excel summarized by employee, period, department, or team. Drop it into payroll, accounting, or the working-time record you keep on file. No reformatting, no reconciliation against a separate spreadsheet.
Run EasyHours with your real team for 30 days. No commitment, cancel anytime.
Start free trialWhat each role sees
Built for employees, managers, and payroll — separately
The same record powers three different views. Each role sees what they need and nothing else, which is why the workflow holds up at scale.
On the clock
03:42:18
Started 8:15 AM · today
Project
Platform · Ground-floor install
Kings Cross Site Office
Today
3h 42m
This week
28h 10m
All entries synced
Clock
Hours
Schedule
More
Employees — their own hours, on their own device
The employee view is intentionally small: clock in or log hours, see today's totals, fix a missed entry, request leave. No timesheet to learn, no approval bureaucracy. Most teams reach consistent daily use in the first week without formal training.
Managers — review queue, not spreadsheet inbox
The manager view surfaces what needs attention: missing clock-outs, unusual overtime, leave requests, edits awaiting approval. Each item is one click to approve, correct, or push back. Built for the team lead who has five minutes between meetings, not for an HR analyst.
app.easyhours.eu/approvals
Approvals
WeeklyBi-weekly
Week 12 · 17 – 23 Mar8pending
3with anomalies
41.2havg / week
EmployeeHoursAnomalies
Emily Jones
Foreman
Overtime Tue
Oliver Brown
Electrician
No issues
Charlotte Davis
Installer
Missing Wed
James Smith
Site lead
No issues
Liam Turner
Installer
Over 45h cap
Last bulk approval · 5 timesheets by Manager · Mon 10:12 AM
3 selected
app.easyhours.eu/reports/payroll
Payroll report
17 – 23 MarBreakdown
Custom columns5EmployeeProjectLocation
Total hours
209h 30m
Regular
195h 00m
Overtime
14h 30m
Gross pay
£4,684.50
EmployeeHoursOTRateGross
Emily Jones
Foreman
Oliver Brown
Electrician
Charlotte Davis
Installer
James Smith
Site lead
Liam Turner
Installer
Total209:3014:30£4,684.50
Scheduled · every Monday 6 AM to [email protected] · next run 24 Mar
onPayroll — clean exports, no reformatting
Approved hours export as CSV or Excel summarized by employee, pay period, department, or team — the formats most payroll providers ingest directly. Salaried and hourly employees export with the right columns, and absence categories (sick, vacation, unpaid) show up alongside worked time so payroll doesn't run two reconciliations.
What employee time tracking should actually do
Everything below is what teams ask for — and what EasyHours ships
These are the features the SERP for 'employee time tracking software' demands. EasyHours ships them on the plan you sign up for, no add-on tier, no surprise upcharges.
Manager approval queue
Submissions, exceptions, and edits surface in a single review queue. Approve, correct, or reject without chasing files.
Audit trail on every change
Every edit is timestamped and attributable — to the employee, the manager, or both. No silent overwrites, no "I think I worked Thursday".
Hourly and salaried support
Hourly employees clock in and out. Salaried employees log exceptions — overtime, leave, projects. Same record, different defaults.
Absence and leave alongside hours
Sick leave, vacation, unpaid leave, public holidays — recorded in the same place as worked time so payroll runs from one source.
Role-based access
Employees see their own record, managers see their team, admins see the company. Payroll gets the export, not the raw access.
Mobile, web, and shared kiosk
Office staff use the web, field teams use mobile, retail and hospitality use a shared tablet at the door. One record across all three.
Optional project and task tracking
Add project, customer, or task fields when employees need to report against billable work. Skip them entirely when they don't.
Payroll-ready exports
CSV and Excel exports by employee, period, department, or team — in the shapes most payroll providers already accept.
Problems employee time tracking solves
What goes wrong without it — and how EasyHours fixes it
Most teams arrive here from a spreadsheet, a paper sign-in sheet, or an HR suite that's heavier than the actual tracking job. Here's what changes.
Employees forget to log hours, or log them from memory
Spreadsheets get filled in at the end of the week from rough recall. Disputes at payroll are common and unwinnable.
How EasyHours solves it
- Self-service entry on the device employees already use
- Push reminders at the start and end of expected shifts
- Auto clock-out so a forgotten timer doesn't run all night
Managers spend Fridays chasing timesheets
Spreadsheet inboxes, partial submissions, and verbal handovers waste hours every period and erode trust in the numbers.
How EasyHours solves it
- One review queue surfaces what's missing or unusual
- Approve, correct, or reject in a few clicks per item
- Audit trail closes the loop — no "who changed this" arguments
Salaried employees aren't tracked, so leave and overtime slip
Companies track hourly staff carefully but leave salaried records to memory. Then a leave dispute or an overtime claim shows up and there's no record.
How EasyHours solves it
- Salaried employees log exceptions only — leave, overtime, projects
- Same record, lighter workflow
- A defensible audit trail for HR and payroll without micromanagement
Payroll runs two reconciliations every period
Hours come from one place, leave from another, overtime from a third. Payroll spends the period reconciling instead of paying.
How EasyHours solves it
- Approved hours, leave, and overtime in one export
- Summaries by employee, period, department, or team
- Drops straight into the payroll provider with no reformatting
The HR suite is too heavy for the actual tracking job
Big HR platforms add modules for things you don't use, charge per seat for features the team will never touch, and force everyone into a portal nobody likes.
How EasyHours solves it
- Just time tracking — employee, manager, payroll
- No HR onboarding workflow, no benefits module, no goal-setting
- Per-employee pricing for the parts you actually use
Who tracks time with EasyHours
Built for mixed teams
- Hourly employees who clock in, take breaks, and need an accurate paid-hours record
- Salaried employees who log overtime, leave, and project exceptions on top of a steady salary
- Field service, trades, and construction teams across multiple job sites
- Office, agency, and consulting teams reporting hours by project or customer
- Retail, hospitality, and front-of-house teams clocking in on a shared tablet
- Multi-role companies running hourly and salaried staff in the same payroll system
Employee time tracking vs the alternatives
How employee time tracking differs from attendance and project tracking
Three workflows often get lumped together. They overlap, but the question they answer is different. Pick the one that matches the problem you're trying to solve.
| What you care about | Attendance / project tracking | Employee time tracking |
|---|---|---|
| Primary question answered | Was the employee here? / What did they work on? | What hours should this employee be paid for, and is the record defensible? |
| Who logs | Often the supervisor or the project manager | The employee themselves, with manager approval |
| Output | Presence record / project hours by category | Payroll-ready hours per employee per pay period, with leave and overtime |
| Salaried employees | Often skipped entirely | Logged via exceptions — leave, overtime, projects |
| Audit trail for changes | Often informal or missing | Every edit timestamped and attributable |
| Payroll handoff | Manual reconciliation against a separate sheet | Approved hours export directly in payroll-ready shape |
| When to choose this | Shift teams (attendance) or billable/agency work (project) | Mixed teams that need a payroll-defensible record across hourly and salaried staff |
Run EasyHours with your real team for 30 days. No commitment, cancel anytime.
Start free trialPricing
Per-employee pricing, no HR suite tax
One per-employee plan with mobile, web, shared kiosk, manager approvals, audit trail, and payroll exports included. Free 30-day trial — no commitment, cancel anytime.
Free
Free
For individuals tracking their own time
Everything included:
- 1 user
- One-tap clock in & out
- GPS verification
- Geofencing
- Timesheet approvals
- Payroll export
- Mobile, desktop & kiosk
Get started free
No credit card required
Business
$6.50
per user, per month
Billed monthly · Cancel anytime
Everything in Free, plus:
- Unlimited users
- Invite & manage employees
- Live team attendance view
- Team kiosk for all staff
Start 14-day free trial
No commitment, cancel anytime
Enterprise
Custom
Tailored to your company's needs
Everything in Business, plus:
- Priority support
- Custom integrations
- Dedicated onboarding
- Custom contract & SLA
Contact us
For large organizations with custom needs
Simple math
EasyHours pays for itself — in the first week
Hours that don't get logged don't get billed. EasyHours captures every one — here's what a typical company stands to recover in unbilled hours.
What 15 minutes a day really costs.
It adds up faster than you'd think.
The math
10 employees
× 15 min of untracked time per person, per day
× 20 working days per month
= 50 hours lost every month
× €60 average billing rate
Adds up to
€3,000
in lost billable revenue, every month
EasyHours starts at €5.20 per user per month. A single recovered hour per employee pays for a full year of EasyHours.
Billing accuracy
10–25%
of billable hours never reach an invoice
Invoices that match reality
Manual entries consistently under-report hours. People forget small tasks, miss quick jobs between sites, or skip logging entirely. Automatic clock-in captures every minute — so what you bill reflects what was actually worked.
Timesheet admin
2–3 hrs
lost to paperwork, every week
Less paperwork, more billable time
Managers waste 2–3 hours every week chasing paper timesheets, fixing mistakes, and compiling payroll by hand. With EasyHours, approval and export takes minutes — not mornings.
Keep reading
Related pages
Different angles on the same product, depending on what your team actually needs.
What is time tracking?
The plain-English explainer covering the basics — employee, manager, and payroll workflow.
Clock-in app for shift teams
If your team is shift, frontline, or field-based and the main need is presence — start here instead.
Time tracking app
The mobile-first framing for teams that work primarily from a phone.
Time tracking law
What employers are required to record, how long records must be kept, and what makes a system compliant.
Pricing
Per-employee pricing, what's included, and what the free trial covers.
FAQ
Common questions about employee time tracking
What teams usually ask before they roll out time tracking to hourly and salaried staff.
What's the difference between employee time tracking and attendance tracking?+
Attendance tracking answers "was the employee here?" — it's a presence record for shift, frontline, and field teams. Employee time tracking answers "what hours should this employee be paid for, and is the record defensible?" — it's the full workflow from self-service entry through manager approval to payroll export. EasyHours does both: shift teams use it as a clock-in app, mixed teams use it as a full employee time tracking system.
Does it work for both hourly and salaried employees?+
Yes. Hourly employees clock in and out, with breaks and overtime captured in the moment. Salaried employees log exceptions only — overtime, leave, project hours where relevant. Same record, different defaults. Most companies run mixed teams in EasyHours without two separate systems.
Do employees log their own hours, or does the manager do it?+
Employees log their own. The manager reviews and approves, but doesn't fill the timesheet in. Employee self-service is the only way the workflow scales past a small team — and it's what makes the audit trail defensible if there's ever a payroll dispute.
What happens if an employee makes a mistake on their timesheet?+
They submit a correction. The manager sees the correction in the review queue, with the original entry, the proposed change, and (optionally) a reason. One click to approve or reject. The audit trail keeps both versions — so the change is visible without overwriting history.
Does it integrate with payroll?+
Approved hours export as CSV or Excel summarized by employee, pay period, department, or team — the formats most payroll providers ingest directly. We're adding direct integrations over time; in the meantime, the export shape is built to slot into existing payroll workflows without manual reformatting.
Is this an HR suite?+
No. EasyHours is just employee time tracking — entry, approvals, audit trail, payroll export. No onboarding workflow, no benefits module, no goal-setting. If you already have an HR suite and only need the time tracking piece to actually work, that's the use case.
What about leave and absence?+
Sick leave, vacation, unpaid leave, and public holidays are recorded in the same place as worked time. Employees request leave, managers approve, balances update automatically. Payroll gets one export with worked hours and absence categories side by side — no separate leave reconciliation.
Can employees see other employees' hours?+
No, by default. Employees see their own record. Managers see their team. Admins see the company. The shared kiosk view shows who's currently on the clock for ops/dispatch purposes, but individual hours and pay periods stay role-restricted.
Is there a free trial?+
Yes. 30 days, the full product, no commitment, cancel anytime. Bring your real team, run it across a real pay period including the payroll export, then decide. That's the only honest way to know whether the workflow fits your company.
Try EasyHours
Run a real pay period before you commit
Setup takes minutes. Invite your team — hourly, salaried, or mixed — and run a real period including manager approvals and payroll export before you decide.
30-day free trial · cancel anytime · see pricing for current rates