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Features

Everything your field team needs, in one simple app

From one-tap clock in on the jobsite to payroll-ready exports on payday - EasyHours covers the full time tracking workflow without add-ons or hidden tiers.

Jump to a feature

Everything included

Time tracking

Let employees clock in and out in seconds

Let employees clock in and out in seconds, track breaks, and keep accurate daily hours without extra admin work.

  • One-tap clock in and out on mobile, desktop, or kiosk
  • Automatic break tracking on every shift
  • Accurate daily hours with no manual timesheet entry
  • Works offline and syncs when back online
EasyHours
On the clock

03:42:18

Started 8:15 AM · today

Project

Platform · Ground-floor install

Kings Cross Site Office

Today

3h 42m

This week

28h 10m

All entries synced
Clock
Hours
Schedule
More

Scheduling

Build schedules everyone can rely on

Build and publish work schedules, avoid conflicts, and give everyone a clear view of when and where they're working.

  • Drag-and-drop schedule builder
  • Automatic conflict and double-booking detection
  • Published shifts visible on every employee's app
  • Reusable templates for recurring weeks
app.easyhours.eu/schedule
Week 12 · 17 – 23 Mar
 
Mon17
Tue18
Wed19
Thu20
Fri21
Sat22
Sun23

James Smith

Site lead

07–15
07–15
07–15
07–15
07–15

Emily Jones

Foreman

08–16
08–16
14–22
08–16
08–16

Oliver Brown

Electrician

09–17
09–17
09–17
10–14

Charlotte Davis

Installer

07–15
07–15
07–15

Liam Turner

Installer

22–06
22–06
14–22
14–22
Morning
Afternoon
Night
Conflict
18 shifts published

Leave management

Vacation, sick, and comp time in one place

Handle vacation, sick leave, and comp time in one place, with approvals, balances, and full visibility for both employees and managers.

  • Request vacation, sick, or comp-time leave in seconds
  • Live leave balances for every employee
  • Manager approvals with full request history
  • Team calendar so everyone sees who's out
app.easyhours.eu/leave

Leave

Pending3ApprovedCalendarBalances
Vacation
18of 25 days
Sick
5of 10 days
Comp time
2of 5 days

Pending requests

3 awaiting approval
Emily JonesVacation

24 – 31 Mar·6 days

Oliver BrownSick

17 – 18 Mar·2 days

Charlotte DavisComp time

22 Mar·1 day

Team calendar synced · 2 teammates out this week
Vacation
Sick
Comp time

Timesheets

Clean weekly timesheets without the chasing

Turn daily time entries into clean weekly timesheets that employees can submit and managers can review without chasing people down.

  • Daily entries roll up into a weekly timesheet automatically
  • Employees review and submit in one tap
  • Managers see missing days and anomalies at a glance
  • Full submission and edit history on every sheet
app.easyhours.eu/timesheets/emily-jones

Emily Jones

Foreman · Week 12 · 17 – 23 Mar

Submitted

Total

41h 30m

Regular

39h 15m

Overtime

2h 15m

Breaks

3h 45m

DayIn · outHoursStatus
Mon17
08:0016:30
8h 00m
Approved
Tue18
08:0018:15
9h 45m
Overtime
Wed19
07:30— —
—
Missing out
Thu20
08:0016:30
8h 00m
OK
Fri21
08:0016:15
7h 45m
OK

Submission history

Emily Jones submitted timesheet · Fri 5:02 PM

Manager edited Tue clock-out · Fri 4:45 PM

EasyHours auto-created week · Mon 8:00 AM

Approvals

A clear workflow for sign-off

Review and approve hours and timesheets faster, with a clear workflow for checking, correcting, and signing off on submitted work.

  • Weekly and bi-weekly approval flows
  • Inline corrections with a full audit trail
  • Bulk approve an entire team in one action
  • Automatic anomaly detection on every submission
app.easyhours.eu/approvals

Approvals

WeeklyBi-weekly
Week 12 · 17 – 23 Mar
8pending
3with anomalies
41.2havg / week
EmployeeHoursAnomalies

Emily Jones

Foreman

41h 30m
Overtime Tue

Oliver Brown

Electrician

38h 45m
No issues

Charlotte Davis

Installer

42h 00m
Missing Wed

James Smith

Site lead

40h 00m
No issues

Liam Turner

Installer

47h 30m
Over 45h cap
Last bulk approval · 5 timesheets by Manager · Mon 10:12 AM
3 selected

Clock-in kiosk

A shared on-site clock-in station

Set up a shared kiosk for fast on-site check-ins so teams can clock in and out from a single device at the workplace.

  • Runs on any iPad or Android tablet
  • Personal PIN for every employee
  • Optional photo capture for identity verification
  • Locked full-screen mode that can't be exited
EasyHours

Sunday, April 12

01:12 PM

Front Desk Kiosk

HQ Lobby

Online
Search employees
Clara Dahl
Clara DahlClocked out
Emil Andersen
Emil AndersenClocked out
Freja Lund
Freja LundClocked in
Helena Madsen
Helena MadsenClocked in
Jonas Sorensen
Jonas SorensenClocked in
Lucas Holm
Lucas HolmClocked in

Locations and geofencing

Log time from the right place

Make sure time is logged from the right place with worksite locations, map-based setup, and geofence validation at check-in.

  • Draw a geofence around any worksite in seconds
  • GPS-verified clock-ins on every entry
  • Automatic reminders when entering or leaving a site
  • Privacy-first: only on-shift location is recorded
app.easyhours.eu/worksites/kings-cross
WorksitesKings Cross Site Office
Kings Cross

Worksite

Kings Cross Site Office

Address

King's Cross, London

Geofence radius

250 m
GPS-verified clock-in
Entry & exit reminders
On-shift location only
Privacy · on-shift only
Area covered · 19.6 ha · drag any handle to resize
3/3 rules on

Employee management

Everything about your people in one place

Keep employee details, work settings, and access organized as your team grows.

  • Profiles with contact, role, and wage details
  • Work settings per employee (schedule, breaks, overtime)
  • Role-based permissions for managers and admins
  • Invite and offboard employees in seconds
app.easyhours.eu/employees

Employees

12 total
Search team...

James Smith

Site lead

Active

Emily Jones

Foreman

Active

Oliver Brown

Electrician

Active

Charlotte Davis

Installer

Invited

Liam Turner

Installer

Offboarded

Emily Jones

ForemanActive

Contact

[email protected]
+44 7700 900 312

Role & permissions

ManagerKings Cross team
Approve timesheetsManage scheduleInvite teammates

Work settings

Schedule

Mon – Fri · 8h

Breaks

30 min unpaid

Overtime

> 40h / week

Wage

£24.00 / h

Reports

Payroll-ready reports, every time

Get clear working-hours reports for payroll, operations, and management follow-up, without rebuilding spreadsheets every week.

  • Export as PDF, Excel, or CSV in one click
  • Scheduled email reports per pay period
  • Custom columns for your payroll template
  • Breakdowns by employee, project, or location
app.easyhours.eu/reports/payroll

Payroll report

17 – 23 Mar
Breakdown
EmployeeProjectLocation
Custom columns5

Total hours

209h 30m

Regular

195h 00m

Overtime

14h 30m

Gross pay

£4,684.50

EmployeeHoursOTRateGross

Emily Jones

Foreman

41:302:15£24.00£1,044.00

Oliver Brown

Electrician

38:450:00£22.00£852.50

Charlotte Davis

Installer

42:002:00£20.50£881.50

James Smith

Site lead

40:000:00£26.00£1,040.00

Liam Turner

Installer

47:1510:15£19.50£866.50
Total209:3014:30£4,684.50

Scheduled · every Monday 6 AM to [email protected] · next run 24 Mar

on

Analytics

Spot trends before they become problems

See hours, trends, attendance patterns, and team activity at a glance so you can spot issues early and make better staffing decisions.

  • Attendance and absence trends over time
  • Overtime and comp-time heatmaps
  • Team activity and utilization views
  • Exportable dashboards for leadership reviews
app.easyhours.eu/analytics

Analytics

Last 8 weeks

Attendance

96.4%

+1.2 pts

Overtime

42h

-5h

Utilization

87%

+2 pts

Absences

7d

+2d

Attendance trend

Share of scheduled hours worked · 8 weeks

Avg

95.1%

W5W6W7W8W9W10W11W12

Overtime heatmap

Hours over scheduled, by day × week

W9W10W11W12
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Under
Heavy OT

Team utilization

% of contracted hours · Week 12

Emily Jones

104%

James Smith

100%

Oliver Brown

97%

Charlotte Davis

82%

Overtime and comp time

Overtime and comp time, automated

Track overtime automatically and manage comp time with rules that match how your business actually works.

  • Configurable daily and weekly overtime thresholds
  • Automatic comp-time accrual and payout
  • Country-specific rule templates out of the box
  • Clear overtime indicators on every timesheet
app.easyhours.eu/settings/overtime

Overtime & comp time

Country preset

United Kingdom · Working Time Regulations

Daily & weekly limits, Sunday premium, 48h cap

Thresholds

Daily overtime

After 8h / day

1.5×

Weekly overtime

After 40h / week

1.5×

Sunday & holidays

All hours worked

2.0×

Bank overtime as comp time

Employees accrue paid leave instead of overtime pay. Balances roll over weekly and pay out on offboarding.

Cap40h

Team comp-time balances

Week 12 · accrued this period / used / remaining

EmployeeAccruedUsedBalance

Emily Jones

Foreman

+2h 15m0h12h 45m

Oliver Brown

Electrician

0h4h3h 20m

James Smith

Site lead

+1h 30m0h8h 00m

Liam Turner

Installer

+7h 30m0h38h 45m

Projects and tasks

Understand where time actually goes

Connect time tracking to projects and tasks so you can understand where time goes and keep work properly organized.

  • Unlimited projects and tasks
  • Per-project billing rates and cost codes
  • Project and task selection at clock-in
  • Project time breakdowns for clients and managers
app.easyhours.eu/projects

Projects

12 active
Search projects...
248hthis month
£5,920billable
7clients
ProjectHoursRateStatus

Platform ground-floor install

Kings Cross EstatesKC-014

38 / 120h

£45/h
Active

Camden warehouse rewire

Northfield LtdNF-022

64 / 90h

£42/h
Active

Shoreditch office fit-out

Meridian GroupMG-007

18 / 80h

£50/h
On hold

Victoria dock lighting

Harbour WorksHW-031

92 / 100h

£38/h
Active

Platform ground-floor install

Kings Cross Estates · KC-014 · £45/h · 4 tasks

Tagged at clock-in

Time by task

Conduit routing14h 30m
Panel install10h 15m
Cable pull8h 45m
Commissioning4h 30m

Time by teammate

Emily Jones14h 00m
Oliver Brown11h 30m
James Smith8h 15m
Liam Turner4h 15m

Shift trades

Controlled swaps without the group chat

Let employees request shift swaps in a controlled way, so schedule changes stay transparent and manageable.

  • Employee-initiated swap requests
  • Only eligible teammates can accept a trade
  • Manager approval before any change is published
  • Transparent history of every swap
app.easyhours.eu/shifts/trades/swp-148

Shift trade

SWP-148Pending manager approval

Requested by

Emily Jones

Foreman

Wed 19 Mar

14:00 – 22:00

Afternoon
Swap

Accepted by

Oliver Brown

Electrician

Wed 19 Mar

09:00 – 17:00

Morning

Emily will work Oliver's morning shift · Oliver will work Emily's afternoon

Eligible teammates

Matched by role, certification & availability

  • Oliver Brown

    Electrician

    Accepted

  • James Smith

    Site lead

    Eligible

  • Charlotte Davis

    Installer

    Eligible

  • Liam Turner

    On annual leave Wed

    Not eligible

Approval flow

 

  1. Emily requested swap

    Mon · 14:02

  2. Oliver accepted

    Mon · 14:15

  3. Manager approval

    Awaiting review

  4. Schedule published

Smart reminders and alerts

Nudge employees, alert managers

Help employees remember to clock in and out, while giving managers alerts when something needs attention.

  • Schedule-aware clock-in and clock-out reminders
  • Auto clock-out with configurable grace period
  • Manager alerts for missed clock-ins or unusual activity
  • Max-shift safeguards so no one stays on the clock overnight
app.easyhours.eu/settings/reminders

Reminders & alerts

Rules

Employee reminders

  • Clock-in reminder

    15 min before scheduled shift

  • Clock-out reminder

    At scheduled shift end

Auto clock-out

  • Auto clock out after grace period

    30 min after scheduled end

  • Max shift duration

    Stop the clock at 12h

Manager alerts

  • Missed clock-in

    10 min after shift start

  • Unusual activity

    Off-site, long break, or odd hours

Recent activity

Reminders and alerts fired today

Live

  1. Reminder sent · Emily Jones

    Shift starts in 15 min

    7:45

  2. Manager alerted · James Smith

    Missed clock-in · 10 min late

    8:10

  3. Reminder sent · Oliver Brown

    Shift ended 5 min ago

    16:05

  4. Auto clocked out · Charlotte Davis

    Grace period expired at 30 min

    16:45

  5. Safeguard triggered · Liam Turner

    Max shift reached · clock stopped at 12h

    22:00

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