Free timesheet templates in Excel and PDF
Weekly, biweekly, monthly and annual timesheet templates, a printable time card, a project timesheet and a daily crew timesheet for construction sites. In Excel, type start and end times and the hours, overtime, pay and plus/minus balance work themselves out. Most come with a print-ready PDF (2026 and 2027), and none need an email signup.
Weekly timesheet template
One employee, one week. Enter the first day and the dates fill in. Type start, end and break, and hours, overtime and pay calculate, including shifts that run past midnight.
- Overtime by week or by day
- Regular and overtime pay
- Print-ready PDF
Best for · Weekly payroll, hourly staff and contractors
In EasyHours · Employees clock in on their phone, and hours, breaks and overtime add up by themselves. No sheets to chase on Friday.
Biweekly timesheet template
Two weeks on one page for biweekly pay periods, with a subtotal for each week. Overtime is counted per workweek, so a 45-hour week and a 35-hour week aren't treated as 80 regular hours.
- Subtotals for week 1 and week 2
- Overtime per workweek
- Pay totals for the period
Best for · Biweekly payroll and every-other-Friday approvals
In EasyHours · Managers approve hours in a review queue and export them to payroll at the end of each pay period.
Monthly timesheet template
Pick a month and the whole month lays itself out, weekends shaded. Record hours or mark vacation, sick days and holidays. The sheet compares hours with target and carries your plus/minus balance to next month.
- Dates and weekdays fill in automatically
- Overtime balance carried forward
- PDF with every month of 2026
Best for · Monthly hour records, overtime balance and signed timesheets
In EasyHours · The overtime balance updates with every clock-in, and vacation and sick days come straight from approved leave requests.
Annual timesheet workbook
Twelve linked month tabs and a year overview. The balance rolls from month to month and vacation days count down against the allowance, so one file covers an employee's whole year.
- 12 month tabs and a year overview
- Running overtime balance
- Vacation allowance and days left
Best for · Tracking one employee's hours, overtime and leave all year
In EasyHours · Balances and vacation days carry over automatically for every employee, year after year.
Printable time card
The classic time card: in and out for up to two shifts a day, so lunch breaks and split shifts are easy to record. Daily and weekly totals calculate, and the PDF prints two cards per page.
- Two in/out pairs per day
- Weekly total and overtime
- PDF with two cards per page
Best for · Hourly staff, split shifts and paper time cards
In EasyHours · Workers clock in and out with one tap on their phone or a shared tablet, lunch breaks included.
Daily crew timesheet (construction)
One sheet per site per day. List everyone on site with their trade or subcontractor, start and end times and what they worked on, and hours, overtime and the crew total calculate. There's room for work performed, deliveries and incidents, plus foreman and client signatures.
- Whole crew on one sheet
- Job no., foreman and weather
- Foreman and client signatures
Best for · Construction crews, subcontractors on site and daily job sign-off
In EasyHours · Each worker clocks in at the site on their phone or a shared tablet, so the foreman sees who is on site and the hours per job without collecting a sheet.
Project timesheet
Log time by project and client, mark each entry billable or not, and see hours, billable amount and remaining budget per project. Set a date range to total a single invoice period.
- Project list with rates and budgets
- Billable hours and amounts
- Totals for any date range
Best for · Client work, job costing and invoicing
In EasyHours · Workers pick the project when they clock in, so hours per job and client are ready for invoicing.
Excel timesheet template questions
How do I enter times and breaks?+
Type times the way you'd write them, like 7:00 or 15:30 (7:00 AM and 3:30 PM also work), and breaks in minutes. Shifts that end after midnight are handled automatically. Totals are shown in decimal hours for payroll, with hours and minutes underneath.
How is overtime calculated?+
The weekly, biweekly and time card sheets count hours above the weekly limit you set (40 by default) as overtime, and you can add a daily limit as well. The monthly and annual sheets compare hours with your standard hours per weekday and carry the balance forward. Overtime rules depend on your state, country and contract, so check the limits before you use the totals for payroll.
Do the templates work in Google Sheets?+
Yes. The files use standard formulas that work in Excel, Google Sheets and LibreOffice Calc. Upload the file to Google Drive and open it with Google Sheets, then check a total or two after importing.
Do Excel timesheets create an audit trail?+
Not by themselves. A spreadsheet can show totals, but it usually does not prove who edited a row, when it changed, or whether a manager approved it. Use EasyHours when audit trail, approvals, and live clock-ins matter.
When should we move from Excel to a time tracking app?+
Move when managers spend too much time chasing files, employees forget entries, payroll cleanup becomes repetitive, or you need live attendance, GPS clock-ins, approvals, and payroll-ready exports.
When the spreadsheet starts managing you, switch to EasyHours
EasyHours gives employees one-tap clock-ins, managers a review queue, and payroll a clean export. Start with Excel today, then move to app-based tracking when the process needs less manual work.