Excel time tracking templates
Download weekly, daily, monthly, project, shift, biweekly, time card, and leave timesheet templates for Excel. Each spreadsheet is editable, formula-based, and ready to use without an email signup.
Downloads
Each file is unlocked, editable, and ready to adapt to your company name, pay period, projects, and approval process.
Most popular
A straightforward Monday-to-Sunday timesheet for employees, contractors, and small teams that report hours every week.
Biweekly
Track two full weeks in one workbook for teams paid on a biweekly cycle or managers who approve every other Friday.
Leave tracking
A fuller biweekly template for teams that need to record worked hours alongside sick leave, vacation, and other paid time off.
Clock in/out
A familiar daily time card layout for hourly employees who need to write down clock-in, clock-out, and break times.
Minimal
A clean, lightweight spreadsheet for teams that want only the essential fields and a tidy summary.
Detailed
A more detailed worksheet format for tracking hours by task, project, or reporting category.
Daily
A clean one-day timesheet for tracking several tasks, breaks, notes, and approval on a single workday.
Monthly
A compact month-view timesheet for teams that want one file for regular hours, overtime, sick leave, vacation, and notes.
Projects
A tidy project time log for recording client, project, task, start time, end time, break minutes, and billable hours.
Shifts
A simple shift log for recording shift names, clock-in and clock-out times, break minutes, location, notes, and manager review.
Template guide
Pick the smallest spreadsheet that captures the record you need. Extra columns help only when someone will actually review them.
| Need | Use this template | Why |
|---|---|---|
| A simple weekly timesheet | Weekly TimesheetIt gives employees one clear place to enter hours and gives managers a weekly total. | It gives employees one clear place to enter hours and gives managers a weekly total. |
| Payroll runs every two weeks | Biweekly Time SheetIt keeps the full pay period in one workbook without stitching two weekly files together. | It keeps the full pay period in one workbook without stitching two weekly files together. |
| Leave needs to appear beside worked hours | Biweekly Timesheet with Sick Leave and VacationIt separates time worked from paid time off before payroll review. | It separates time worked from paid time off before payroll review. |
| Hourly employees write clock-in and clock-out times | Time CardIt mirrors the time card format most hourly teams already understand. | It mirrors the time card format most hourly teams already understand. |
| You need one clean record for each workday | Daily TimesheetIt keeps tasks, breaks, notes, and approval together without a weekly layout. | It keeps tasks, breaks, notes, and approval together without a weekly layout. |
| Payroll or review happens once a month | Monthly TimesheetIt gives managers one compact month view with work, overtime, and leave totals. | It gives managers one compact month view with work, overtime, and leave totals. |
| Hours need to be tied to clients or projects | Project TimesheetIt captures client, project, task, and billing context beside the hours. | It captures client, project, task, and billing context beside the hours. |
| Teams work shifts across sites or locations | Shift TimesheetIt adds shift, location, and manager review fields without turning into a schedule. | It adds shift, location, and manager review fields without turning into a schedule. |
How to use them
Excel is useful when the process is clear. A template becomes unreliable when people edit old rows, change formulas, or submit files late without review.
Name the file with the employee, team, and pay period before anyone enters time. This avoids overwritten files and makes payroll archives easier to search.
Ask employees to update the sheet at the end of each day while start times, breaks, projects, and exceptions are still fresh.
Keep totals, overtime formulas, and summary rows protected so edits happen in entry cells instead of breaking payroll math.
Have a manager check missing days, unusual overtime, leave categories, and approvals before the file becomes the payroll source.
When Excel is not enough
Excel works for small, predictable teams. Once hours change often, managers need live visibility, or compliance requires a clearer audit trail, app-based tracking is usually less work.
| Issue | Spreadsheet | EasyHours |
|---|---|---|
| Forgotten clock-ins | Someone reconstructs the day from memory. | Employees clock in on mobile or kiosk, with reminders for missed starts and stops. |
| Location proof | The file records what someone typed, not where the work happened. | GPS-stamped clock-ins and optional geofencing show where entries were created. |
| Manager review | Managers chase files and scan rows manually. | Exceptions, edits, and approvals are surfaced in the web admin. |
| Payroll exports | Files often need cleanup before payroll import. | Approved hours export as CSV or Excel by employee, period, project, or task. |
Related resources
Use the templates if a spreadsheet is enough. Use these guides when you need a more durable process.
A practical overview of employee time tracking, approvals, reporting, and compliance-ready records.
Read moreSee how EasyHours replaces manual spreadsheets with mobile, web, kiosk, GPS, approvals, and exports.
Read moreUnderstand common employer recordkeeping expectations and what a defensible working-time record should include.
Read moreFAQ
Short answers before you download and adapt the templates.
Yes. The ten templates are free to download and use. You do not need to enter an email address.
Yes. The files are Excel workbooks, but the layouts and formulas are simple enough to open in Google Sheets and LibreOffice Calc. Always test totals after importing.
Yes. The templates are unlocked, so you can add your company name, change categories, add project columns, adjust overtime rules, or protect formula cells.
Not by themselves. A spreadsheet can show totals, but it usually does not prove who edited a row, when it changed, or whether a manager approved it. Use EasyHours when audit trail, approvals, and live clock-ins matter.
Move when managers spend too much time chasing files, employees forget entries, payroll cleanup becomes repetitive, or you need live attendance, GPS clock-ins, approvals, and payroll-ready exports.
Upgrade path
EasyHours gives employees one-tap clock-ins, managers a review queue, and payroll a clean export. Start with Excel today, then move to app-based tracking when the process needs less manual work.
